Parks and Recreation Minutes - June 11, 2007

REGULAR MEETING

MONDAY, JUNE 11, 2007

DAUGHERTY COMMISSION ROOM

TOWN HALL

"Amended Minutes"

The regular meeting of the Parks & Recreation Commission ("WPRC") was held on Monday, June 11, 2007. Present were: Carl Bernstein, Bob Uzenoff, Chairman Dave Juneau, Nancy Babyak, Marc Butlein and Carlos Mello. Absent: Pat Kane. Public present: Skip Goldberg. Staff present: Dave Ungar and Gloria Sundlof.

  1. 1) Call to order: Chairman Juneau called the meeting to order at 7:32 p.m. and read

from the Weston Code section 2-62.

2) Approval of minutes of May 14, 2007: Minutes of the May 14th meeting were approved with minor amendments 6-0.

3) Public Forum: Skip Goldberg, President of the Weston Little League reported on the success of L.L. spring season with 550 pre-registered players and 28 teams. They are still in the process of getting a proposal for their dugouts at BSP. He stated the dugouts were part of the initial plan for BSP. The new dugouts will need to be consistent with the existing ones which are concrete block. Dave J. stated this may need to be presented as a gift to the town before going to the Conservation Commission. Marc stated L.L. will need to get a proposal for Conservation prior to getting approval. Mr. Goldberg will contact Conservation planner, Fred Anderson on this. Mr. Goldberg stated he would like this approved prior to the fall season starting on Labor Day. Dave U. stated the prior dugouts needed to be approved from the WPRC. He reported the proposed dugouts are on top of the irrigation control boxes which would need to be relocated. He is waiting for the irrigation company to give him an estimate for this to be done. Mr. Goldberg stated if wooden dugouts are built, a trap door can be put in for the irrigation system. Nancy stated the Commission can not stress how important it is for the dugouts to be identical with what is already there. Mr. Goldberg will get bids and decide on wooden or concrete dugouts. The estimated prices for the wooden dugouts are $50,000-$60,000 and $100,000 for concrete dugouts. They are currently awaiting donations. The Commission discussed that concrete is more easily maintained than wood. Once these are permanent structures they will be there for a long time. Marc stated he would like L.L. to decide and report back to the

  1. Commission with their decision. Prior dugouts were a gift from L.L. to the town and constructed by contractor, Mike DeMattio. The Commission would like to see concrete and keep with what is presently there. Dave U. stated everything needs to be put away at the end of the fall season. Many items were left out and were lost or damaged due to the elements. The windscreens will need to be taken down at the end of the fall season. Bob displayed photos showing Mr. Goldberg items left near the concession stand at BSP. Mr. Goldberg explained he would like to build storage at the new dugouts and need to keep field supplies near the field. The Commission stated the pavilion is used for the public and having these items there is a safety issue. Dave U. reported there is a storage building but it is full. Dave J. asked the Commission if a sub committee needs to be formed. Mr. Goldberg would like to walk the fields with Dave U., Carl and Dave J. to decide where to store L.L. supplies.

  2. 4) Unfinished Business:

    1. a) Review of action items:

    2. 07-08. Dave U. and Bill Shaeffer were interviewed by the Weston Forum regarding the summer programs and camps. The reporter will speak with walkers at the H.S. track.

    3. 07-13. Dave J. will provide Town Historian Kathy Failla information on the human history at MFP. Ms. Failla stated she will put this together for the sign. She is involved in the design and would like it prominently displayed. Dave U. spoke with a few sign companies and has chosen one for this.

    4. 07-15. Dave U. is waiting to hear back from Facility Director Dan Clarke regarding the M.S. pool boiler. It is working now and still running off the school boiler. Dave will report back.

07-16. Dave U. reported the bleachers at the H.S. are not on the 10 year Projected Capital budget for the Town or the BOE. The Boosters are meeting with the BOS to work on this. Commission discussed let the town residents work on this issue and possibly go to a town meeting for town approval.

    1. 07-17. Dave U. displayed a town map of Cartbridge Rd. bridge area and stated a sign may be posted in that area for no swimming. The area is off limits for two years due to a recent storm which damaged the bridge.

    1. b) Weston Park Project update: Dave U. reported he met with Samantha Parker, Melanie Mendelson and Corey Attra on the status of the renovations at BSP. A new walkway, play apparatus, woodchips and chain link fence near the pond area has been installed. Dave stated Corey has done a great job on this project. Everything is on budget. The town is paying $100,000 of which $25,000 will come from the enterprise budget and $75,000 from the STEAP grant. Dave reported the pond will be open for the season on June 23rd. The Eagle Scouts will paint the guard shed, bath house and barn. Dave will work with the Eagle Scouts on this project. The Commission will meet at BSP for next month’s meeting with a tour of Bisceglie pond beginning at 7:00 p.m. prior to the meeting. Dave reported that trucks are not allowed on the stone driveway and the access road will remain black top. The hill near the emergency road will be taken down 5 ft.

    1. and used for sand deliveries. The fitness trail had some upgrades done last year as an Eagle Scout project. Some paths may need to be re-chipped, filled or stone dust added.

    2. c) Soccer Club Shed @ MFP: Dave J. spoke with Phil Shaner of Weston Soccer Club regarding the structural changes to the soccer shed at MFP. Dave U. stated Soccer club can paint the shed and change the shingles to look consistent with the pavilion. The Commission discussed that the Soccer club needs to follow the guidelines. Dave U. will speak with Mr. Shaner on getting proposals with photos and ask him to come back at next month’s meeting for approval and sign off before anything is started. Dave U. stated the photo that was brought in originally is not what was built. Soccer club did state that Dave U. approved it prior to its construction.

    3. d) Weston Little League Dugout proposal update: see above

    4. e) Pool Update: none

    5. f) Other unfinished business: none

  1. 5) Reports of standing committees and resulting motions:

    1. a) Administrative Committee: Dave U. distributed program and aquatic reports for the spring programs of this year and an aquatic report from last year for comparison. The Commission discussed putting these reports in Excel on a spread sheet for future reference. Dave will follow up with last years’ program report.

    2. b) Aquatics Committee: none

    3. c) Fields Committee: Discussion of forming at sub committee for the supply storage issue at BSP. Dave U. will send L.L. a statement regarding anything left outside will need prior approval by him.

    4. d) Programs Committee: Dave U. reported on the status of the summer camps registrations. Currently some have low enrollments while others are close to full capacity. Camp flyers do go out through the schools although they are not always distributed once they are there. They are also posted on our website and in the Recreation news in the Forum weekly. Dave U. will call other local towns to get feedback on their camp registration numbers.

    5. e) Parks Committee: none

  2. 6) New Business:

    1. a) 4th of July Celebration Plans: Dave discussed July 4th parking issues at the H.S.

    and on School Road. He stated possibly setting up a road block and closing off the turf field and blocking the gates at the Intermediate School parking lot. Dave questioned if the bus service from St. Francis Church should be utilized as last year and is awaiting a call back from the bus garage. He stated the advertising and signage will be promptly displayed in town and in the Forum.

    b) Other new business: none

  3. 7) Correspondence: Dave U. read a letter from Weston resident David Allon who is a member of the Rolling Hills Country Club. Mr. Allon stated the superintendent of the golf course would be an excellent resource for turf development and maintenance to the field conditions at MFP. He may be able to consult with the town to offer suggestions on improving the conditions there. Dave will contact Mr. Allon regarding the turf program at R.H.C.C. Bob stated the fields look scruffy because of weeds in the grass. Dave commented the fields are in better condition now. The seeding will be done this week. Dave stated we are at the end of the field contract proposals. We have not gone out to bid for several years and could send this out beginning Sept. 1st. Dave J. asked the Commission if that is something they want to do. This will be

  1. discussed at next month’s meeting. Dave U. will have specifications for the Commission to approve the biddings. The specifications will be presented to the Town Administrator and sent out as a RFP.

  2. 8) Announcements: Carlos reported on W.H. S. has the honor of ten state championships in town. He stated the WPRC has been providing programs for the last ten years of the lacrosse, basketball, indoor and outdoor track for boys, cross country for boys and indoor track for girls. These sports programs are either Class S or Class M. Dave J. stated he will follow up with a letter of recognition to Athletic Director Mark Berkowitz on these state championships.

  3. 9) Adjournment: Carlos moved to adjourn meeting at 10:29 p.m. Dave J. seconded motion. All in favor 5-0, Marc left at 10:00 p.m.

Respectively submitted,

Gloria Sundlof

Adm. Asst.

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